South Western Sydney Clinical School

Governance

There are a number of key committees that provide governance over School activities, these include the School Management Committee which manages the day-to-day operations of the School; the School Board which provides advice to the Head of School about academic governance of the School and the joint UNSW/UWS Clinical Teaching Committee. 

School Management Committee
UNSW/UWS Clinical Teaching Committee
School Board

School Management Commitee

The South Western Sydney Clinical School Management Committee meets weekly to plan the coming weeks programs and to forward plan for implementation of undergraduate and postgraduate programs. The Committee comprises: 

  • Clinical Associate Dean
  • Postgraduate Coordinator
  • Chief of Staff
  • Phase 1 Coordinator
  • Phase 2 Coordinator
  • Phase 3 Coordinator
  • Teaching Coordinator
  • Projects Officer

     

UNSW/UWS Clinical Teaching Committee

The UNSW/UWS Clinical Teaching Committee is a joint committee of the two universities and covers the application of the teaching program of each university at the shared sites.

1. Roles and Responsibilities
  1.1 To oversee the clinical teaching programme for senior students at the shared teaching campuses of Liverpool, Bankstown and Fairfield Hospitals.  
  1.2 To record and discuss feedback from students and teachers/tutors regarding current programmes.
  1.3 To disseminate information regarding new programmes and those under development.
  1.4 To document concerns regarding individual students and ensure that these are being addressed according to relevant policy.
  1.5 To receive information about important resources and facilities under development by either School.
  1.6 To encourage the development of joint teaching activities on the south western Sydney campuses.
       
2. Composition and Structure
  2.1 The membership of a Clinical Teaching Committee shall comprise:
    a) The Clinical Associate Dean's from the two Schools;
    b) teaching academic and conjoint staff from the two Schools;
    c) teaching support staff from the two Schools;
    d) student representatives as determined by the two Schools;
    e) such other persons as determined by the Heads of School.
  2.2 The SWSCS Head of School will be the Chair of the Board.
  2.3 There will be no minimum quorum required for the meeting other than senior representation from each of the Schools to be present at the meeting.
       
3. Meetings and Attendance
  3.1 The Clinical Teaching Committee shall meet at least four times per annum. The Committee may choose to meet more frequently.
  3.2 The Chair may convene meetings at any time on reasonable notice.
  3.3 Should the Chair be absent from the meeting, the Chair should nominate an alternative member to chair in their absence.
  3.4 The agenda will be set by the Chair and any supporting papers will be delivered to Committee members in advance of the meeting. At the discretion of the Chair of the meeting, additional papers may be tabled for discussion at the meeting.
  3.5 If there are student members, the Chair may exclude those student members from those parts of meetings which discuss matters affecting identifiable students.
       
4. Review
  4.1 The Committee shall review the Terms of Reference every two years to keep it up to date and consistent with it's authority, objectives and responsibilities.

 

School Board

Commencing in 2015, the School will adopt a School Board.

1. Purpose of the Board
  1.1 A School Board is a governance body, established by Council under the Rules.
  1.2 These terms of reference set out the roles and responsibilities, composition and structure of a School Board.
         
2. Roles and responsibilities
  2.1 The functions of the School Board are to:
    a) consider and provide advice to the Head of School about the academic governance arrangements appropriate for the School, which include:
      (i) the quality of the School’s learning and teaching;
      (ii) the research activities in or associated with the School;
      (iii) the assessment and progress of students including monitoring and overseeing the integrity of results and examinations;
      (iv) matters associated with Higher Degree Research programs;
      (v) proposals for the establishment, revision or discontinuation of academic programs and courses; and
      (vi) any other academic matter related to the activities of the School.
    b) provide advice to the Head of the School about the School Committee structure, and to consider such structure on an annual basis;
    c) recommend to the Head of School the appointment of persons to the School Committee(s);
  2.2 The School Board may undertake the detailed examination of the matters referred to in 2.1 above and make recommendations to the relevant Faculty Board or Committee. Alternatively, the Head of the School may choose to establish committees of the School Board to undertake the functions prescribed in 2.1 above.
  2.3 At its final meeting for the year, the School Board shall consider the committee structure recommended under 2.1 and make recommendations to the Head of School regarding any changes.
  2.4 In accordance with Rule 4.14, nothing in these Terms of Reference affects the precedence or authority of the Council, the Chancellor, the Deputy Chancellor, the Vice-Chancellor or the Dean of any Faculty.
  2.5 Nothing in these Terms of Reference affects the precedence or authority of the Head of School.
         
3. Composition and Structure
  3.1 The membership of a School Board shall comprise:
    a) the Head of School;
    b) all academic and research staff holding a full-time appointment or not less than 0.5 fractional appointment within the School of one or more year’s duration; and
    c) such other persons, which may include students, as determined by the Head of School.
  3.2 The Head of School will be the Chair of the Board.
  3.3 There will not be any quorum requirements.
         
4. Meetings and Attendance
  4.1 The School Board shall meet at least twice per annum. The School Board may choose to meet more frequently.
  4.2 The Chair may convene meetings at any time on reasonable notice.
  4.3 Should the Chair be absent from the meeting, a Deputy Head of School (or equivalent) will chair the meeting.
  4.4 The agenda will be set by the Chair and any supporting papers will be delivered to School Board members in advance of the meeting. At the discretion of the Chair of the meeting, additional papers may be tabled for discussion at the meeting.
  4.5 Minutes of all meetings shall be approved by the Board and signed by the Chair of the next Board meeting.
  4.6 Matters before the School Board are expected to be resolved on a consensus basis. However, if there is a need for a vote, then the matter shall be decided by the majority of the members present; and in the case of an equality of votes, the Chair shall have a casting vote.
  4.7 Meetings may be held by electronic means, however at least two meetings per annum must be held as face to face meetings.
  4.8 If there are student members, the Chair may exclude those student members from those parts of meetings which discuss matters affecting identifiable students.
         
5. Reporting
  5.1 The minutes of each School Board meeting shall be tabled with the Faculty Board.
  5.2 The School Board must report on its governance arrangements to the Faculty Board within the final minutes of the year.
         
6. Review
  6.1 The Faculty Board will review the Terms of Reference every two years to keep it up to date and consistent with the School Board’s authority, objectives and responsibilities. The Faculty Board will make recommendations to the Academic Board who in turn will make recommendations for any amendments to Council.
  6.2 Amendments to the Terms of Reference are to be approved by Council.

 

Key Contacts

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